Event Terms & Conditions

These Terms and Conditions ("Terms") apply to your registration for and participation at a WorkOS event, including, without limitation, any WorkOS conference or invite-only event ("Event"). By RSVP'ing, participating in, or attending an Event, you acknowledge that you have read, understand, and agree to the following Event Terms between you and the applicable WorkOS entity hosting the Event, including our subsidiaries and affiliates ("WorkOS," "we," "our," or "us").

The Event

Registration

You may only register for and attend the Event in accordance with these Terms. To register for the Event, you must complete the applicable Event registration process and pay any applicable registration fee(s). Event registration is subject to availability, and we may change the Event program at any time or cancel events, as determined solely by us.

Participation

In order to participate in the Event, you must:

• Have the requisite power and authority to enter into these Terms.
• Have read and understood these Terms.
• Comply with our Event Code of Conduct, which is incorporated by reference, at all times.
• Be at least 21 years old, or otherwise over the legal drinking age in your jurisdiction on the first day of the Event, if alcohol is being served.

Safety and Security

You understand that you and your property may be subject to a reasonable search upon entry to the Event. If you refuse to participate in our security measures, you may be denied entry to the Event.

Event representatives reserve the right to ask you to leave the Event if:

• Your behavior causes concern for the safety or security of us, Event attendees, partners, sponsors, speakers, moderators, vendors, organizers, or volunteers.
• You engage in behavior that violates these Terms or the Event Code of Conduct.
• You exhibit harassing or other prohibited behavior and do not comply immediately.

If we or an Event representative denies you entry or requires you to leave, you will not receive a refund if you paid any fees.

Your Information

We handle any information or materials provided or presented by you to us (i.e., your contact information) in accordance with our Privacy Notice. We may provide your contact information to Event sponsors, and they may use your information in accordance with their own privacy policies.

Photographs and Recordings

By participating in the Event, you agree that WorkOS, Event sponsors, and our partners may document, film, photograph, and capture your voice and image in any media at an Event ("Photos and Recordings").

You irrevocably and perpetually release and authorize us, our agents, employees, Event sponsors, and partners to use, reproduce, modify, distribute, and translate, for any purpose relating to WorkOS’s or the Event sponsor’s business, all or any part of the Photos and Recordings in any media now or hereafter created throughout the world.

You also agree that if you take any photos and/or recordings at the Event and provide them to us, you authorize us to use them in the same fashion, and represent that participants and attendees featured have also consented to such use.

You irrevocably and perpetually waive all legal and equitable rights (e.g., copyright or trademark infringement, moral rights, privacy rights, publicity rights, libel, defamation) arising from the Photos and Recordings.

Feedback

You acknowledge that you may provide ideas, suggestions, recommendations, or improvements ("Feedback") to WorkOS before, during, or after your participation at the Event. You assign and agree to assign to WorkOS all right, title, and interest in such Feedback. You agree to reasonably assist WorkOS in perfecting any rights to such Feedback.

Cancellation and Termination

Your Cancellation

If registration or other fees are required, cancellation instructions and the refund policy, if applicable, will be listed on the Event registration page or website.

WorkOS Cancellation

We may cancel all or any part of the Event at any time for any reason, and may deny, limit, or cancel your Event registration at any time. WorkOS is not responsible for any damages, direct or indirect, resulting from such cancellation. If we cancel the Event, refunds will be issued in accordance with the applicable refund policy.

If the Event is canceled, or after the Event date if the Event occurs, those sections of these Terms intended to survive shall remain in effect.

Risk, Liability, and Indemnification

Assumption of Risk

You acknowledge that attending and participating in the Event is completely voluntary. You agree that you have carefully considered the risks inherent in any activities you choose to take part in and that you have taken reasonable precautions before attending. To the maximum extent permitted by law, you knowingly and voluntarily assume the risks associated with attending the Event.

Release of Liability

To the maximum extent permitted by law, you (and anyone making a claim on your behalf) release, waive, and discharge WorkOS, our affiliates, partners, directors, officers, employees, contractors, representatives, volunteers, agents, successors, and assigns, from any and all claims, demands, damages, or expenses ("Claims") related to the Event, Photos and Recordings, and/or Feedback.

You expressly acknowledge and waive any rights under Section 1542 of the California Civil Code (and similar laws) pertaining to unknown claims.

Limitation of Liability

Our maximum aggregate liability in connection with these Terms, the Event, Photos and Recordings, and/or Feedback will not exceed the greater of $100 and the Event registration fees paid by you to WorkOS, if any. We are not liable for consequential, punitive, or incidental damages of any kind, regardless of claim type. These limitations apply to the maximum extent permitted by law.

Indemnity

You agree to indemnify and hold WorkOS, our affiliates, partners, directors, officers, employees, contractors, representatives, volunteers, agents, successors, and assigns harmless, including costs, liabilities, and legal fees, from any third-party Claims related to your attendance or conduct at the Event.

Governing Law and Dispute Resolution

These Terms and any dispute arising from them are governed by the laws of the State of California, without regard to its conflict of laws principles.

Any Dispute will be resolved by binding arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, with one (1) arbitrator. Arbitration will be held in English in San Francisco, California (or another agreed location). Costs will be shared equally, except that the prevailing party will be entitled to recover costs and attorneys' fees.

To initiate arbitration, you must send a letter requesting arbitration and describing your claim to events@workos.com.

Miscellaneous

• Modifications: We may update these Terms by posting a revised version on our website. By attending the Event, you agree to the most recent Terms.
• Compliance: You represent that you and any payment providers used are not subject to sanctions or restricted party lists.
• Severability and Waiver: If any provision is invalid, the rest remain enforceable. Our failure to enforce any right is not a waiver.
• Force Majeure: We are not liable for failure or delay caused by events beyond our reasonable control (e.g., natural disasters, terrorism, war).
• Entire Agreement: These Terms, and any incorporated policies, constitute the entire agreement between you and us regarding Event participation.